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    Event Support Equipment Request

    This form must be completed 10 days prior to the event date.

    Proof of campus calendar event approval is required to complete this form. If you have not submitted your event to the campus calendar, please visit the campus calendar webpage for more information.
    Event Contact
    Billing Information (FOAP)
    Event Details

    Requested Equipment
    Remember to include ALL equipment needs (registration table and chairs, food tables, etc.) If you need assistance, please email
    Total Cost
    60" Round Tables
    Seats 8 comfortably
    8' Rectangular Tables
    Seats 3 comfortably on each long side
    6' Rectangular Tables
    Seats 2 comfortably on each long side


    Bar Stools

    High Cocktail Tables (30" W x 42" H)

    Low Cocktail Tables (30" W x 30" H)
    Seats 4 comfortably
    Trash Cans
    Required for events with food: 1 trash can per every 50 attendees
    Recycling Bins

    Portable Sound System + (1) Microphone
    Available for self-use only


    Half-Court Gym Floor Covering
    Required in Edmunds Center and Rinker Fieldhouse

    Full-Court Gym Floor Covering
    Required in Edmunds Center and Rinker Fieldhouse

    Estimated Equipment Cost
    *Estimated Labor Cost
    Estimated Total Cost
    *Additional overtime labor charges may apply for after-hours & weekend setup and breakdown.
    **All rental items are reserved on a first come, first served basis, and requested items may not be available for the selected date and time.
    ***Rental equipment designated as general inventory and stored within the Stetson Room and Lynn Presentation Room are not subject to rental fees.
    Additional items that are not deemed general inventory will be charged normally.

    Form Acknowledgement
    I understand that by submitting this request I acknowledge 1) all changes to requested rental equipment must be submitted to a minimum of ten (10) days prior to the event, 2) all rental equipment is reserved on a first come - first served basis and requested items may not be available during the selected date and time, and 3) I have read this form in its entirety and agree to all terms and conditions.