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Conference Services Request Form
Please fill out the following form to receive a quote.
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Submission Date (Hidden)
Please select your event type:
Please select your event type:
Venue Rental
Rowing Concierge
Summer Camps & Conferences
Conference Services
Event Venue Rental
Request For Quote
______________________________________________
Contact Information
Organization Name
First Name
Last Name
Email Address
Contact Phone Number
Mailing Address
Mailing Address
Country
Street
City
Region
Postal Code
Relation to Stetson University
Relation to Stetson University
Alumni
Current Employee
Current Student
Donor
Other
Event Details
Event Name
Event Time
Event Date
Estimated Attendance
Location (check all that apply)
Location (check all that apply)
Banquet
Chapel
Auditorium
Classroom
Boardroom
Outdoor
Exhibit Hall
Arena
*Submitting this form does not guarantee you reservation at Stetson University.
Thank you for your interest, but our reservation season has closed. Please return beginning May 1st to submit reservations for the upcoming year.
Conference Services
Rowing Services
Request For Quote
______________________________________________
Stetson University has negotiated the best possible prices for all local hotels, boats, launches, and meals.
The information requested below will generate a quote for services.
There is no obligation until a contract is signed.
*Please note that the month of March is typically blocked off for our Prep School programs
___________________________________________________________________________________________________
CONTACT INFORMATION:
Name of School:
Type of School
Type of School
College
High School/Prep School
Independent
Team visiting during this trip?
Team visiting during this trip?
Men
Women
Both
School Mailing Address:
School Mailing Address:
Country
Street
City
Region
Postal Code
Contact - First Name:
Contact - Last Name:
Contact - Email Address:
Contact - Phone:
Are you a not-for-profit 501c3?
Are you a not-for-profit 501c3?
Yes
No
Please upload your W9 here.
___________________________________________________________________________________________________
TRIP DATES/TIMES:
This is the date you will
ARRIVE
and
DEPART
the DeLand area.
DeLand Arrive Date:
DeLand Arrive Date:
January
February
March
April
May
June
July
August
September
October
November
December
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DeLand Depart Date:
DeLand Depart Date:
January
February
March
April
May
June
July
August
September
October
November
December
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This is the first and last date you will have rowing practice on the lake.
Lake Rowing Start Date:
Lake Rowing Start Date:
January
February
March
April
May
June
July
August
September
October
November
December
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2044
Lake Rowing End Date:
Lake Rowing End Date:
January
February
March
April
May
June
July
August
September
October
November
December
1
2
3
4
5
6
7
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9
10
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2036
2037
2038
2039
2040
2041
2042
2043
2044
Please provide a tentative daily schedule or upload PDF version below:
Daily Schedule:
PDF Schedule:
Number of Student Participants:
Number of Coach Participants:
Number of Parents/Other Participants:
*Please note that the best option for transportation scheduled by Stetson is a Motorcoach bus that can host up to 55 passengers. If your team, including coaches, is larger than 55, we can discuss plans.
___________________________________________________________________________________________________
EQUIPMENT:
Are you bringing your own boats?
Are you bringing your own boats?
Yes
No
Are you interested in renting boats from Stetson University?
Are you interested in renting boats from Stetson University?
Yes
No
Number and Type of boats requested (Please be specific in terms of lightweight/Midweight/Heavyweight):
Number of launches requested
Type of launch preferred
Type of launch preferred
Center console
Steering wheel mounted
Tiller steer
No preference
Special requests regarding launches
All launch requests should go through Stetson University.
If you have reserved your launches through a third party, please list information below.
Are you requesting indoor space for meetings and/or workouts?
Are you requesting indoor space for meetings and/or workouts?
Yes
No
Please specify your needs for the indoor space.
__________________________________________________________________________________________________
TRANSPORTATION:
Would you like a quote for transportation for any of the following?
Would you like a quote for transportation for any of the following?
From the airport to your hotel
From the hotel to campus/boat house
From the hotel to the airport
No transportation quotes are needed
Special instructions for your transportation needs.
___________________________________________________________________________________________________
ROOM AND BOARD:
Have you made hotel reservations or do you plan to make your own reservations?
Have you made hotel reservations or do you plan to make your own reservations?
Yes
No
What hotel will you be staying at?
Would you like a quote for a local hotel?
Would you like a quote for a local hotel?
Yes
No
___________________________________________________________________________________________________
MEALS:
We would like to eat the following meals in the Stetson Dining Hall?
We would like to eat the following meals in the Stetson Dining Hall?
Breakfast
Lunch
Dinner
No meals required
How many days would you like Breakfast?
How many days would you like Lunch?
How many days would you like dinner?
*Submitting this form does not guarantee you reservation at Stetson University.
Conference Services
Summer Camps and Conferences
Request For Quote
______________________________________________
Organization Name
First Name
Last Name
Email Address
Contact Phone Number
Mailing Address
Mailing Address
Country
Street
City
Region
Postal Code
Camp/Conference Details
Short Description of Camp/Conference
Type of Camp/Conference
Type of Camp/Conference
Conference (Participants use our facilities during the day - no overnight)
Day camp (campers/staff arrive and leave daily)
Overnight camp (campers/staff stay overnight in on campus housing)
Preferred Camp/Conference Start Date
Preferred Camp/Conference End Date
Do you have alternate dates? If so, please specify.
Attendees
Expected number of Campers
Expected number of Staff
Age range of Campers
Facilities/Dining
Facilities Needed
Facilities Needed
Residence Halls
Classrooms
Gymnasium
Outdoor Activity Fields
Multi-purpose Space
Approximately how many classrooms will you need?
Will there be a staging setup in the gym you are requesting?
Are you planning on having water activities on the field you are requesting?
Please feel free to provide any additional information that is relevant to your camp/conference request?
*Submitting this form does not guarantee you reservation at Stetson University.
Submit