University Events and Conference Services Request Form

Please select your event type:

Venue Rental

Rowing Concierge

Summer Camps & Conferences

Conference Services

Event Venue Rental
Request For Quote

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Conference Services

Rowing Services
Request For Quote

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The information requested below will generate a quote for services.
There is no obligation until a contract is signed.
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Thank you for your interest, but our reservation season has closed. Please return beginning May 1st to submit reservations for the upcoming year.

Conference Services

Summer Camps and Conferences
Request For Quote

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Thank you for your interest, but our reservation season has closed. Please return beginning May 1st to submit reservations for the upcoming year.

Contact Information

Organization Name

Name of School

Mailing Address

Country

Street

City

Region

Postal Code

Type of School:

College

High School/Prep School

Independent

Team visiting during this trip?

Both

Men

Women

First Name

Last Name

Email Address

Contact Phone Number (10 digits - numbers only)

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Phone Number (10 digits - numbers only)

Insert Additional Contacts

Does your school or organization have 501(c)(3) nonprofit status?

Yes

No

Please upload your W-9 here:

Event Details

Event Name (required):

Event Start Time*

Event End Time*

Event Date*

Are Your Dates Flexible?*

Yes

No

Description of Event (required):

Estimated Attendance (required):

Estimated Budget (required):

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Insert Additional Venue Details

*Submitting this form does not guarantee you reservation at Stetson University.

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TRIP DATES/TIMES:

Please select the date range during which your team expects to be in the DeLand area:

Arrival Date:

Departure Date:

Please indicate the requested start and end dates for your team's rowing practices:

Rowing Start Date:

Rowing End Date:

First Practice on Rowing Start Date:

Morning

Afternoon

Last Practice on Rowing End Date:

Morning

Afternoon

Number of Student Participants:

Number of Coach Participants:

Number of Parents/Other Participants:

Please Share Any Special Scheduling Needs or Considerations

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EQUIPMENT:

Are you bringing your own boats?

Yes

No

Are you interested in renting boats from Stetson University?

Yes

No

Please enter the quantity of each boat your team would like to rent in the table below. Boat requests are subject to availability and are not considered reserved until confirmed.

Boat Type

Qty. Requested

8+ Lightweight (2 available)

8+ Midweight (4 available)

4+ Lightweight (2 available)

4+ Midweight (2 available)

4x/- Midweight (1 available)

4x/- Heavyweight (1 available)

2x/- Midweight (6 available)

2x/- Heavyweight (2 available)

1x Lightweight (1 available)

1x Midweight (1 available)

Number of Launches Requested

Type of Launch Preferred:

Steering Wheel Mounted (Limited Availability)

Tiller Steer

No Preference

Special Requests or Considerations for Launches

If you have reserved your launches through a third party, please list information below.

Are you requesting indoor space for meetings and/or workouts?

Yes

No

Please specify your indoor space needs:

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ROOM AND BOARD:

Have hotel accommodations been arranged for your team?

Yes

No

Hotel Name:

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MEALS:

Please select which meals your team plans to eat in the Stetson Dining Hall each day:

Breakfast

Lunch

Dinner

No meals required

*Please note that submitting this form does not guarantee your reservation at Stetson University.

Camp/Conference Details

Short Description of Camp/Conference

Type of Camp/Conference

Conference (Participants use our facilities during the day - no overnight)

Day Camp (Campers/staff arrive and leave daily)

Overnight Camp (Campers/staff stay overnight in on-campus housing)

Preferred Camp/Conference Start Date

Preferred Camp/Conference End Date

Do you have alternate dates? If so, please specify.

Attendees

Expected number of Campers

Expected number of Staff

Age range of Campers

Facilities/Dining

Approximately how many classrooms will you need?

Will there be a staging setup in the gym you are requesting?

Are you planning on having water activities on the field you are requesting?

Please feel free to provide any additional information that is relevant to your camp/conference request?

*Submitting this form does not guarantee you reservation at Stetson University.