University Events and Conference Services Request Form

Please select your event type:

Venue Rental

Rowing Concierge

Summer Camps & Conferences

Conference Services

Event Venue Rental
Request For Quote

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Conference Services

Rowing Services
Request For Quote

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Stetson University has negotiated the best possible prices for all local hotels, boats, launches, and meals.
The information requested below will generate a quote for services.
There is no obligation until a contract is signed.
*Please note that the month of March is typically blocked off for our Prep School programs
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Thank you for your interest, but our reservation season has closed. Please return beginning May 1st to submit reservations for the upcoming year.

Conference Services

Summer Camps and Conferences
Request For Quote

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Thank you for your interest, but our reservation season has closed. Please return beginning May 1st to submit reservations for the upcoming year.

Contact Information

Organization Name

Name of School

Mailing Address

Country

Street

City

Region

Postal Code

Type of School

College

High School/Prep School

Independent

Team visiting during this trip?

Both

Men

Women

First Name

Last Name

Email Address

Contact Phone Number (10 digits - numbers only)

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Add Additional Contacts
Phone Number (10 digits - numbers only)

Insert Additional Contacts

Are you a not-for-profit 501c3?

Yes

No

Please upload your W9 here.

Event Details

Event Name

Event Start Time

Event End Time

Event Date

Estimated Attendance

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Add Additional Venue Details


Insert Additional Venue Details

*Submitting this form does not guarantee you reservation at Stetson University.

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TRIP DATES/TIMES:

Please select the week you would like to visit. Rowing may start no earlier than the Monday of the week listed and the last day to row that week is Friday. You may arrive or depart outside of those days.

Second Choice: Please select a second choice if your dates are flexible or we do not have availability for your first choice.

If you are looking to stay longer than the dates above, please comment below with details of your request. Request will be taken into consideration based on availability.

Number of Student Participants:

Number of Coach Participants:

Number of Parents/Other Participants:

*Please note that the best option for transportation scheduled by Stetson is a Motorcoach bus that can host up to 55 passengers. If your team, including coaches, is larger than 55, we can discuss plans.

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EQUIPMENT:

Are you bringing your own boats?

Yes

No

Are you interested in renting boats from Stetson University?

Yes

No

Please select the boats below that you are interested in renting by typing in numbers into the grid below. Selections DO NOT confirm that the boats are reserved. This is only a request.

Boat Type

Qty. Requested

8+ Lightweight (2 available)

8+ Midweight (4 available)

4+ Lightweight (2 available)

4+ Midweight (2 available)

4x/- Midweight (1 available)

4x/- Heavyweight (1 available)

2x/- Midweight (6 available)

2x/- Heavyweight (2 available)

1x Lightweight (1 available)

1x Midweight (1 available)

Number of launches requested

Type of launch preferred

Center console

Steering wheel mounted

Tiller steer

No preference

Special requests regarding launches

All launch requests should go through Stetson University.

If you have reserved your launches through a third party, please list information below.

Are you requesting indoor space for meetings and/or workouts?

Yes

No

Please specify your needs for the indoor space.

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TRANSPORTATION:

Would you like a quote for transportation for any of the following?

From the airport to your hotel

From the hotel to campus/boat house

From the hotel to the airport

No transportation quotes are needed

Special instructions for your transportation needs.

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ROOM AND BOARD:

Have you made hotel reservations or do you plan to make your own reservations?

Yes

No

What hotel will you be staying at?

Would you like a quote for a local hotel?

Yes

No

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MEALS:

We would like to eat the following meals in the Stetson Dining Hall?

Breakfast

Lunch

Dinner

No meals required

*Submitting this form does not guarantee you reservation at Stetson University.

Camp/Conference Details

Short Description of Camp/Conference

Type of Camp/Conference

Conference (Participants use our facilities during the day - no overnight)

Day Camp (Campers/staff arrive and leave daily)

Overnight Camp (Campers/staff stay overnight in on-campus housing)

Preferred Camp/Conference Start Date

Preferred Camp/Conference End Date

Do you have alternate dates? If so, please specify.

Attendees

Expected number of Campers

Expected number of Staff

Age range of Campers

Facilities/Dining

Approximately how many classrooms will you need?

Will there be a staging setup in the gym you are requesting?

Are you planning on having water activities on the field you are requesting?

Please feel free to provide any additional information that is relevant to your camp/conference request?

*Submitting this form does not guarantee you reservation at Stetson University.